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A Framework - Management of Competencies, Skills, and Standards for Small Business Owner/Operator/Entrepreneur for the Sector Councils Steering Committee
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The Rationale to Develop Small Business Owner/Operator Competencies and Skills

Identifying Competencies and Management Skills

First and foremost there has to be a defined need for management skills . The Summary Report on Management Training Skills for Small Business (unpublished) by Rana Process Technologies Ltd. for Human Resource Development Canada made specific reference to a range of management skills needed by business owners. The participants in this process were selected from several Councils that are participating on the working groupof this project. The summary of these results are in Table 5.

Many of the skills identified by small business owner/operators from the RANA study have been grouped under several major competency blocks. The management skills identified in the RANA study by small business owner/operators were linked to the competency Blocks identified in Table 5. Most of the skills are part of the standard for Tourism Small Business Operator developed by the Alberta Tourism Education Council. This is not surprising since the process for validating the management skills and performance standard requires direct input by small business operators. This provides some assurance that in two completely different processes similar management skills needs have been identified and are part of what is intended to be the basis for developing a broader cross-sectoral framework for an owner/operator management standard.

In another completely separate process management skills and training needs of small business were identified in the graphic arts and printing industry (Table 3 below), These skill needs are also reflected in the management skills and competencies of the Alberta Small Business Operator Standard.

Table 3
Management Skills Needs in the
Graphic Arts and Printing Industry

Top 10 Training Needs Personal* Top 10 Training Needs Senior Employees*
  1. Market Research
87%
  1. Team Building
66%
  1. Writting a Marketing Plan
80%
  1. Communications Skills
65%
  1. Strategic Planning
71%
  1. Production Planning
63%
  1. Team Building
68%
  1. Leadership Skills
63%
  1. Writting a Business Plan
66%
  1. Quality Control
62%
  1. Competitor Analysis
65%
  1. Selling
60%
  1. Business Valuation
63%
  1. Information
59%
  1. Promotion
61%
  1. Management
56%
  1. Negotiations Skills
60%
  1. Stress Management
55%
  1. Stress Management
56%
  1. Negotiation Skills
55%
*Percentages show repondenses indication "needed" or "very needed"
Note: More than 50% of survey respondents indicated that their firms generate sales of less than $2 million and threee-quarters of the respondents employ fewer than fifty persons.
Source Management Training Needs Survey Report, Impression 2000

Even when the Australian Small Business Management Competency Standard is re-organized by these competency blocks most of the skills required for this standard can be found under the competencies for the Tourism Small Business Operator. However, there are several skill sets that do not appear - in the area of technology - the functioning and operation of computers for information access, and external communication and related operational software.

In Table 5 almost all the certification and accreditation programs of the Business Development Bank of Canada were reviewed. All the management skills that were contained in these programs were entered according to competency block. Again, with the exception of computer skills and understanding the business cycle most of the skills sets are captured by the Tourism Small Business Operator Standard. One competency block that is not part of the Tourism Standard is Entrepreneur Skills, although there are many references to these skills in the area of professionalism.

Within the Tourism industry there are several other standards for owner operators. Comparing these to the Tourism Small Business Operator, it is not surprising that they have strong similarities. Most important is that within the framework of a more generic small business operator standard, there is room for the development of more specific management skills and standards for sub-industry groups. This suggests that while generic competencies can be developed for a small business owner/operator it does not exclude the flexibility of other councils or sub-industry groups developing a specific standard with the framework outlined in the more broadly based standard.

In fact, one can go only so far in developing generic standards. The significant differences occur in the application of different sub-tasks that need to be performed. Operating a golf course, a software firm, an auto repair shop, a printing shop and a greenhouse have similar management requirements but significantly different sub-tasks in the way they are carried out. However, most of the management skills and first order tasks outlined in Appendix 1 are similar across sectors.

Success and Failure Factors

Another way of reinforcing the need to develop management skills is to look at studies identifying reasons why small firms succeed or fail. The two studies conducted by Ibrahim/(both studies), Ellis(failure study) and Goodwin(success study) and summarized in Table 4 provide evidence that management skills are critical factors in both failure and success. Accounting, cashflow, and marketing were critical needed management skills and lack of them were the major causes of failure. Weaknesses in these areas were found to impact on all other areas of the business. These factors were reinforced during discussions with the Bankers Institute, and the Business Development Bank of Canada where one of the most popular management training seminar is on simple accounting.

Successful businesses were identified as effectively managing their cashflow, having a niche marketing strategy delegating responsibility and having a simple organizational structure. If many of the failure and success factors are skill sets built into the competency blocks then the chances of success should improve using these performance measures.

Table 4
Perceived Causes of Success and Failure in
Small Business*

Factors Affecting Success

Factors Affecting Failure

Factor 1 - Entrepreneurial
Intuition
Extrovert
Risk Taker
Creative
Flexible to change
Sense of independence
High value of time
Factor 1 - Entrepreneurial
Bad judgement
Lack of entrep. Values
Risk avert
Factor 2 - Management Skills
Effective cash flow mangt.
Niche Strategy
Pre ownership experience
Education
Delegation
Simple org. Structure
Factor 2 - Managerial Skills (Incompetence)
Lack of experience
Lack of accounting skills
Cash flow problem
Lack of marketing skills
Lack of education
Lack of strategic planning
Factor 3 - Interpersonal Skills
Good customer and employee relations
Good relations with a credit officer
Good interpersonal skills
Factor 3 - Non-controllable (Less Important)
Government regulations
taxes
High interest rates
Economic recession
Competition
Factor 4 - Environmental Values (Less Important)
Interest Rates
Taxes
Government assistance
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*the samples are of very small firms in Montreal, Toronto, with an additional study for the success factors conducted in Plattsburg and Burlington in the State of New York. The success factors were done in a seperate study than the factors influencing failure. The principle author Borkr Ibrahim conducted both studies.

Source: Journal of Small Business & Entrepreneurship - An empirical investigation of Causes of Failure in Small Business and Strategies to Reduce It and the American Journal of Small Business Sponsered by the University of Baltimore Education Foundation - Perceived Causes of Success in Small Business.

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